Bookkeeping Solutions for Fitness Studio Financial Health

Running a fitness studio is about more than just helping clients achieve their personal fitness goals. To ensure your studio thrives financially, you need a clear, reliable bookkeeping system that helps you stay organized and informed about where your money is going.

From managing memberships and retail sales to tracking payroll and tax deductions, Ledge Accounting is here to simplify your financial management. We specialize in tailored bookkeeping solutions that help fitness studios like yours gain a better understanding of their financials so that you can make better business decisions.

We work with a range of fitness studios—Yoga, Pilates, Cycle studios, Barre classes, Dance classes, gyms—and our focus is always the same: giving you the financial clarity needed to run a profitable business.

Breaking Down Revenue with Mindbody and Club Ready

Many fitness studios use popular software like Mindbody and Club Ready to manage memberships, classes, and retail sales. However, understanding your true revenue can still be challenging without detailed reports that break down where your income is really coming from. That’s where Ledge Accounting steps in.

We help fitness studios break down their revenue into clear categories, giving you better insights. Instead of just seeing a total monthly income of $30,000, for example, we help you see:

• $15,000 from memberships,
• $5,000 from one-off services (like personal training or special workshops),
• $5,000 from retail sales (like merchandise and supplements),
• $5,000 from group classes.

By presenting your revenue in this way, we make it easier for you to understand where your money is coming from and which areas of your business are the most profitable. This level of detail helps you make informed decisions about where to focus your time, energy, and future investments.

Payroll Breakdown for Clear Financial Insights

Managing payroll in a fitness studio is complicated. With a mix of full-time, part-time, and freelance instructors, payroll can quickly become a headache—especially when you want to know how much you’re paying each department or role.

Ledge Accounting does not process payroll directly. Instead, we specialize in breaking down payroll into clear categories on your financial statements. This means when you receive your Profit & Loss (P&L) report, you'll see exactly what your instructors are paid versus your salespeople or front desk staff. We make it easy to understand labor costs for each department, allowing you to manage staffing expenses more efficiently.

For example, your payroll breakdown might show:

• $10,000 paid to instructors,
• $4,000 to sales staff,
• $2,000 for administrative and front-desk workers.

This breakdown helps you see how much is being spent on wages and taxes for different roles, giving you the data you need to adjust staffing levels or control costs when necessary.

Efficient Tracking of Equipment Expenses and Depreciation

Investing in equipment is an ongoing expense for any fitness studio. Whether it's treadmills, weights, or yoga mats, keeping track of these purchases and their depreciation is essential for both tax purposes and long-term planning. Knowing the value of your equipment and when it might need to be replaced helps you avoid unexpected costs down the road.

At Ledge Accounting, we help you track equipment purchases and calculate depreciation. We categorize these expenses so they are clearly reflected in your financial reports, allowing you to budget for future equipment needs and maintain steady cash flow.

Tax Compliance and Planning for Fitness Studios

Staying tax-compliant can be tricky for fitness studios, especially with the number of tax-deductible expenses you may have, including rent, equipment, payroll, and marketing. Proper tax planning can ensure you’re taking advantage of all eligible deductions while avoiding penalties.

At Ledge Accounting, we provide ongoing tax planning services that help you maximize your deductions and stay compliant with tax laws. We track deductible expenses throughout the year—so when tax season rolls around, you’re fully prepared. This proactive approach ensures you aren’t scrambling at the last minute or missing out on savings.

Our Mission: Helping You Make Better Financial Decisions

At the core of what we do is our mission to help fitness studio owners make better financial decisions. By providing clear financial reports and breaking down your revenue, payroll, and expenses, we give you the tools to understand the financial health of your studio.

With Ledge Accounting, you gain:

• Clarity on your revenue streams,
• Insight into your payroll expenses,
• Confidence in your tax compliance and deductions.

We believe that better decisions come from having the right information at your fingertips, and that’s exactly what our bookkeeping services provide.

Serving a Wide Range of Fitness Studios

We work with fitness studios of all sizes and specialties, including:

• Yoga,
• Pilates,
• Cycle,
• Barre,
• Dance, and
• Gyms.

Our expertise in the fitness industry allows us to tailor our bookkeeping services to meet the unique needs of each type of studio, ensuring your financials are always clear, organized, and aligned with your business goals.

Take Control of Your Fitness Studio’s Finances

At Ledge Accounting, we believe that strong financial management is the foundation for a successful fitness studio. From breaking down payroll to tracking equipment expenses and managing tax compliance, we provide the detailed bookkeeping solutions you need to stay organized and profitable.

Ready to simplify your bookkeeping and gain clearer insights into your finances? Schedule a free consultation with Ledge Accounting today and discover how our tailored services can help your fitness studio thrive.